The Assembly commenced at 10 :00 a.m., in the Municipal Room of Bouchette, presided by Robert LeSage. Approximately thirty members were present.
1- WORD FROM THE PRESIDENT
The President welcomed everyone present and mentioned that two positions for directors are vacant on the Board of Directors. He thanked our volunteers for their work on the Association, reminded everyone of the importance of using phosphate-free products and mentioned that the shoreline regulations are still in force and must be respected. He mentioned that the coffee and dougnuts were ordered from Tim Horton’s of Maniwaki at a 50% discount.
2- ADOPTION OF AGENDA
It was proposed by Joseph Charette, and seconded by Henri Facette, that the agenda be adopted.
3- ADOPTION OF MINUTES OF THE ANNUAL GENERAL ASSEMBLY 2012
Pierre Parisien proposed the adoption of the Minutes which was seconded by Pierre Martin.
4- PRESENTATION OF A COMMEMORATIVE PLAQUE TO MICHAEL LUKYNIUK
As suggested at the annual assembly last year, the President presented a commemorative plaque to Michael Lukyniuk, in thanks for his work for the Association, and in particular on the stabilization of the water level.
5- FINANCIAL REPORT FROM TREASURER JACQUES CYR
Jacques Cyr presented his financial report.
Mrs Aline Charrette proposed the adoption of the document which was seconded by Jerry Swingle.
The Treasurer added that he had written confirmation from the Financial Auditor that the report on the finances were in order.
The President explained that he was leaving his post as President, and he asked whether any present members of the Board wished to stand for election. Only Jacques Cyr and Richard Ducharme said they would be interested. This item was postponed until later in the meeting.
7- ANNUAL WATER TESTS BY THE ASSOCIATION
The President explained that the first series of tests in September 2012 ended in bad results which is why it was decided to perform a second series of tests a few weeks later.The Board decided that from now on, tests would be done in mid-June instead of August since it is more useful to know the conditions for swimming at the beginning of summer and not at the end. The results of the tests done by Suzanne and James on June 16 were excellent. The President added that further tests will be done in August to compare with previous years.
8- TESTS BY THE RÉSEAU DE SURVEILLANCE VOLONTAIRE DES LACS (RSVL)
This is the 3rd year that the Association has participated in this program at a cost of $540. The President informed everyone that Ste-Thérèse responded to our request for aid and sent us a cheque for $250, and Bouchette sent a cheque for $270.Suzanne and James have already started taking sample tests, and James informs us that his daughter, Jennifer, is also participating as a volunteer with them. The President added that the results in 2012 were very good, and that our lake is considered once again to be oligotropic by the Department (MDDEP).
9- STABILIZATION OF WATER LEVELSMichael read from his report which attests that the water level is much higher this year than it has been in the past.
10- ADOPTION OF RULES FOR THE ASSOCIATION
The President thanked the members of the Rules Committee: Lise Lépine, Michael Lukyniuk and Jean Leduc, and mentioned that Duncan Hill suggested changes and additions which the Board of Directors was in agreement with. It was proposed by Pierre Parisien, and seconded by Bernard Marois, that these changes be adopted.
After a discussion on the draft rules, a counter-proposal was made to return the draft rules to committee for further study; it was proposed by Jean Leduc, and rejected. After a show-of-hands vote, it was proposed by Joseph Charette, and seconded by Pierre Martin, that the draft document be adopted with the following changes:
3.1 c) will read as follows: An Agenda is prepared by the President and distributed with the notice convening the meeting.
3.1 f) will read as follows: The quorum consists of twenty (20) members in good standing.
Mr. Jean Leduc requested to record his dissidence on the adoption of the rules.
11- ECO-ACTION PROGRAM OF THE FEDERAL GOVERNMENT
The President said that last summer he met the mayors of Bouchette and Ste-Thérèse to act as partners in a request for a grant under the Eco-Action Program of the Federal Government. Its a program which in general helps to conserve water resources. The purpose was to build retention basins around the lake to catch runoff from the road. Unfortunately, the muncipalities weren’t interested in this opportunity.
12- LOCATION FOR FUTURE MEETINGS OF THE ANNUAL GENERAL ASSEMBLY
The President mentioned that the rental fees for the room at the Ste-Thérèse school was now $100 plus taxes, and it was necessary to have civil insurance. After consultations, it was decided to hold the annual assemblies at the Bouchette municipal room.
13- FEES FOR FISHING PERMITS FOR RESIDENTS OUTSIDE QUEBEC
Following the request of some cottagers, the President mentioned that last year he sent a letter to the Minister of Natural Resources asking that the fees for fishing permits be reduced for residents outside Quebec. Not having received any response, another letter was sent in May and he simply got a letter of acknowledgement. This file is to be followed.
14- PAVING OF MONTÉE DES 31 MILLES ROAD
The mayor of Bouchette informed the President that the Monté 31 Milles Road will be paved this summer over a distance of 2.5 km.
15- RENEWAL OF FINANCIAL AUDITOR’S MANDATE
Jean-Paul Paquin proposed his services to fill this position. The nomination was adopted on a motion proposed by Pierre Parisien, and seconded by André Patry.
16- MUNICIPAL ELECTIONS ON SUNDAY NOVEMBER 3, 2013
The President raised the following matters for the attention of all :
- Seasonal residents must register on the electoral list to vote.
- It’s possible to vote by correspondence and you should take advantage of this opportunity.
Some members complained that sea-doos travel too close to docks and the shoreline. Since the municipalities do not have jursidiction over this matter, it was suggested that people raise everyone’s awareness of this problem, or to phone the Quebec police – the Sûreté du Québec.
B) BOAT CLEANING STATIONS
André Patry mentioned that some work has already begun and the necessary budget to complete the project should be voted on this autumn. The station will be located near the fire station. Once the cleaning station is operational, the Association could raise the awareness of boat owners to the need to clean boats.
C) ANAYSIS OF OXYGENE LEVELS UNDERWATER (the characterization study)André Patry mentioned that the level of oxygene underwater has been tested as normal. Further tests will be done in August 2013 in collaboration with the ABV des 7 (Agency of 7 watersheds).
The President wished to return to this item, since it would be regretable if the Association dissolved. He insisted that some people should volunteer to be part of the Board of Directors. After many comments, it was proposed that a special assembly be convened in May 2014 to solely discuss the elections, and the future of the Association. In the interval, the Board will be composed of: Robert LeSage, President, Jacques Cyr, Treasurer, Margo Émond, Bruno Paul, Richard Ducharme, Jean-Paul Paquin et Jean Leduc, Directors. Until May, the Board will only address essential files, such as the water tests.It was proposed by André Patry, and seconded by Joseph Charrette, that this proposition and these nominations be adopted.Consequently, the resolution on Item 15 – the Financial Auditor – was modified to read as follows:It was proposed by Jean Leduc, and seconded by Brigitte Bourgeois, that Mrs Constance Leduc be renamed to the position of Financial Auditor for the fiscal year of 2013-2014.
18- QUESTION PERIOD
No further questions were asked.
19- ADJOURNMENT OF THE ASSEMBLY
At 1 :00 p.m., the adjournment of the Assembly was proposed by Brigitte Bourgeois, and seconded by Pierre Parisien.